Maine Chapter

Maine Chapter Admin References

Introduction

Organization

The Maine Chapter of CSI "Administrative References" is organized into sections to facilitate its use. These sections are:
  • Introduction – This section provides general information.
    Policy Material and Other Information – This section includes specific information about the Maine Chapter organization and operations including some historical information. This section also provides a way of recording Chapter Board actions that have implications for future years.
  • Annual Operating Calendar - This section is organized based on the Chapter’s fiscal year and identifies the deadlines and responsibilities for many of the ongoing Chapter activities.  Annual_Operating_Calendar
  • Officers & Directors – This section lists the major duties assigned to each specific office.
  • Chapter Committees – This section identifies the responsibilities and expected membership in each of the Chapter’s Committees
  • Chapter Bylaws – This section contains the current approved set of Maine Chapter Bylaws adopted October 7, 2008. The Chapter Bylaws are under a separate tab in the Library.
  • Maine Chapter Strategic Plan – This section contains the current Chapter Strategic Plan adopted Oct. 1, 2002. NOTE - This material has not yet been posted to the Chapter Website.

Purpose and Use

This document is intended to serve as a tool for the officers, directors, and committee chairs of the Maine Chapter. These individuals should study the guide to obtain a full understanding of the chapter organization. Portions of the material in this document has been extracted from the CSI Administrative References or from the Chapter bylaws but organized so as to facilitate better and easier use.

Chapter Organization

General
  • The Chapter is a local association chartered by the Institute Board of CSI to further the purposes to which the Institute is dedicated.
  • The Chapter is an entity functioning with the rules and regulations of the Institute, including the Institute’s Certificate of Incorporation and its Bylaws.
  • Officers and Directors are elected to lead and represent the members of the Chapter in the local affairs of the Institute. As representatives of the Chapter, they have accepted the responsibility to study all aspects of chapter activity, to promote the chapter’s effectiveness, and to increase its influence.
  • Similarly, Chapter Committee Chairs are selected for their particular knowledge and leadership. The Committee Chairs should strive to carry out their duties sincerely and conscientiously to the best of their abilities with assistance from committee members.

Membership

  • Institute Membership is a prerequisite to chapter membership. Only individuals, not firms and corporations, are eligible for membership. Article X of the Institute Bylaws defines "Membership Classifications".
  • All Chapter members should be encouraged to attend and participate in Chapter Meetings, NE Region activities such as the Region Conference and Institute activities such as the CSI Show or the CSI University. Each Chapter member is encouraged to serve on a Chapter Committee.
  • Any member whose dues remain unpaid on the last day of his/her "anniversary month" shall be deemed to have terminated his/her membership.

Policy Material and Other Information

Updated 8/28/09

Chapter Status

The Maine Chapter was created by act of the Construction Specifications Institute as a Chapter of the Institute. As such, it’s activities and organization must comply with the requirement of the Institute Certificate of Incorporation, Institute Bylaws and Institute Policy even though the Chapter is separately incorporated. It is also expected to comply, to the extent possible, with the procedures described in the "CSI Administrative References".

Chapter Chartering

The Chapter was officially chartered on March 31, 1967.

Incorporation Status

The Maine Chapter is incorporated as a nonprofit corporation in the state of Maine. The name of the corporation is listed as "Maine Chapter of the Construction Specifications Institute, Inc.". The corporation is listed as: DCN Number 2020428004065 and Charter Number 19700122 ND. The "Registered Agent" for the corporation is listed as Keith Lowell.

IRS Tax Status

The Maine Chapter does not have an IRS Tax Status letter but the Institute and Region are both 501(c)6 organizations and advice from the Institute suggests that attempting to gain approval for a different Tax Status would be difficult because the Chapter is created as a part of CSI.

Chapter Fiscal Year


The Fiscal Year for the Maine Chapter is July 1st to June 30th. Accounting is done on a "cash basis".

Legislative Activity

The Maine Chapter or Chapter Members acting as agents or representatives of the Chapter shall not engage in legislative activity at any level of government. Legislative activity is defined as an attempt to secure legislation or to influence legislative activities in any way and to take a position or make a statement in favor or in opposition to matters under consideration by a legislative body. Chapters and members acting on behalf of the Chapter may conduct informational, technical, and professional liaison with non-legislative regulatory units of municipal, county and state government. (per Institute Policy)

Region Director

The Chapter Board appoints the Region Director for a 2-year term with the term beginning on July 1st of even-numbered years. Those eligible to be considered for the appointed are Past-president that are still Chapter Members. Region bylaws permit a Region Director to serve not more than two consecutive terms.

Chapter dues for existing CSI Members joining Chapter

The Maine Chapter normally waives the Maine Chapter dues for the balance of the “Membership Year” when an existing CSI Member affiliates with the Maine Chapter.

Retired Member Dues

The Maine Chapter will reimburse the individual member (or pay) the Institute and Chapter annual dues for those "Retired" members who have been active in the Chapter and claim the Maine Chapter as "Home Chapter". "Active in the Chapter" is defined as serving on the Chapter Board or serving as a Chapter Committee Chair.

Scholarships

The Maine Chapter provides a one-year Student Membership to students who receive the CSI Scholarships at the University of Maine System and Central Maine Community College (formerly Central Maine Technical College). These scholarships have been endowed by the Chapter with the Chapter establishing the criteria for the award. The scholarships are administered by the "Student Aid" offices of the academic institutions. The number of scholarships awarded each year is dependent upon the income generated by the endowments.

Continuing Education

The Maine Chapter is an approved provider of AIA Learning Unit Hours (LUH). The Chapter’s provider number for AIA units is "S091".

Institute Directors

The following members of the Maine Chapter have served as NE Region Institute Director:
  • Robert E. Armitage, FCSI, CCS July 1973 – June 1976
  • Richard A. Eustis, PE, FCSI, CCCA July 1983 – June 1986
  • Dennis M. Pelletier, FCSI, CCPR July 1990 - June 1993
  • Denis Lemieux, CSI, CDT, AIA, LEED AP July 2010 - Current
 

Maine Chapter Annual Operating Calendar

Updated: April 15, 2011
Deadline
Date		 Activity Responsibility
July   Summer Planning Meeting (July or August) Board
    Approve annual Budget (At Planning Meeting) Board
  30 Finalize Monthly Meeting Program Topics,  and Speakers 2nd Vice President & Board
  30 Finalize Meeting locations for year 1st Vice President and Board
August    
  10 All material for September Newsletter to Webmaster and Editor As appropriate
September    
  15 All material for October Newsletter to Webmaster and Editor As appropriate
October    
  10 Determine if Chapter will hold Certification Program "Study Course", if so, identify instructors and course location. Certification Chair
  15 All material for November Newsletter to Webmaster and Editor As appropriate
  25 Appoint Chair and Secretary of Ralph Knowlton Memorial Award Committee President
November    
  15 All material for December Newsletter to Webmaster and Editor As appropriate
December    
  10 Contact all appropriate organizations and request each organization nominate a member fro the Ralph Knowlton Memorial Award Knowlton Award Committee Secretary
  15 All material for January Newsletter to Webmaster and Editor As appropriate
  30 Advise Institute Director and Region President of any Chapter Members wishing to serve on Institute Committee or Task Team President
January    
  10 Identify any firm, organization, team, or individual Chapter Member who should be nominated for Institute Award and begin Nomination Process Board
  10 Identify any members who should be nominated for Institute Fellowship and appoint Committee to prepare nomination Board
  15 All material for February Newsletter to Webmaster and Editor As appropriate
February    
  10 Appoint Chapter Tellers Committee to receive and count Chapter Election Ballots President
  10 Nominating Committee report nominations at Chapter Meeting and request Nominations from the floor Nominating Committee
  15 Identify Chapter Members who should be nominated for Region Distinguished Service Award and start Nomination Process Board
  15 Identify Chapter members, activities, teams, firms or organizations that should be nominated for Region Awards and start Nomination Process Board
  15 Chapter submits nomination for Ralph Knowlton Memorial Award Awards Chair
  15 All material for March Newsletter to Webmaster and Editor As appropriate
  20 Distribute Chapter election Ballots Tellers Committee
March    
  15 All material for April Newsletter to Webmaster and Editor As appropriate
  15 Send Ballot for Knowlton Award to Judging Committee Knowlton Award Committee Chair
April    
  10 Report results of Chapter election to Board Tellers Committee
  10 Submit Chapter Non-profit Corporation Report to State Registered Agent
  15 Request recommendations for Chapter Awards from Chapter Membership Awards Chair
  15 All material for May Newsletter to Webmaster and Editor As appropriate
  20 Appoint Chapter Committee Chairs for coming year Board-Elect
  30 Post coming year's Officers, Directors and Committee Chairs names to Region website Webmaster
May    
  4 Mail Institute Award Nominations to Institute Awards Chair
  4 Mail Fellowship Nominations to Institute Fellowship Chair
  10 Assure recipient of Knowlton Award will attend Awards Banquet President
  10 Invite Barbara Knowlton to Awards Banquet President
  10 Acquire Knowlton Award Plaque Knowlton Award Committee Chair
  15 Notify Institute, Institute Director and Region Secretary of coming year Chapter Officers and Committee Chairs Secretary
  15 Submit Region Awards Nominations to Region Awards Chair Awards Chair
  15 Submit nominations for Region Distinguished Service Award to Region Awards Chair Awards Chair
  15 Chapter Committee Chairs submit following year Budget Requests Committee Chairs
  15 All material for June Newsletter to Webmaster and Editor As appropriate
  20 Identify Chapter Award recipients and prepare Award Certificates Awards Chair
June    
  15 Chapter Committee Chairs submit Annual Reports Committee Chairs
  30 Draft following year's Budget Treasurer & Finance Committee

Officers & Directors
Responsibilities

Updated 9/5/09

Chapter President

Responsibilities
  • Prepare Agendas for Board and Membership Meetings
  • Preside over Board and Membership Meetings
  • Serve as Chair of Chapter Delegation to Region Conferences
  • Appoint Chairs of Chapter Standing and Special Committees
  • Serve as Official Spokesperson for Chapter
  • Arrange with Region Executive Committee for Chapter visitations.
  • Sign "Official Documents" on behalf of the Chapter.
  • Send "Welcome Letter" to all new Chapter members.
  • Prepare "letters of appreciation" and "special invitations to Chapter events"
  • Maintain liaison with Region Vice President and President
  • Prepare monthly column for Chapter Newsletter
  • Verify that members responsible for specific activities and reports have met their obligations.

Chapter 1st Vice President/President-elect

Responsibilities
  • Attend Board Meetings
  • Perform the appropriate duties of the President in the absence of the President
  • Serve as Chair of the Chapter "Programs Committee"
  • Become familiar with the duties of the President
  • Assist in the identification of Members to serve as Committee Chairs.
  • Perform additional duties as assigned by the President or Chapter Board

2nd Vice President

Responsibilities
  • Attend Board Meetings
  • Serve as Vice-chair of the Chapter "Programs Committee"
  • Solicit "Member Profiles" for publication in Chapter Newsletter and submit them to the Editor and Webmaster.
  • Assist in the identification of Members to serve as Committee Chairs.
  • Perform additional duties as assigned by the President or Chapter Board

Chapter Secretary

Responsibilities
  • Attend Board Meetings
  • Prepare minutes of Board Meetings for publication in Chapter newsletter.
  • Receive and distribute or answer all correspondence addressed to Chapter.
  • Punctually submit Reports or Forms required by the Institute Office.
  • Co-sign "Official Documents" on behalf of the Chapter.
  • Assure that Board members are notified of Board Meetings at least 7 days prior to meeting.
  • Perform additional duties as assigned by the President or Chapter Board.
  • Prepare Annual report of activities that includes identifying any Board actions that should be recorded in the "Chapter Administrative References".

Chapter Treasurer

Responsibilities
  • Attend BoardMeetings
  • Collect and receipt for monies and securities.
  • Deposit Chapter funds in appropriate accounts
  • Pay all appropriate invoices on behalf of Chapter.
  • Maintain accurate records of income and expenses.
  • Provide periodic and Annual Report of Chapter finances.
  • In cooperation with Chapter Finance Committee, prepare Annual Chapter Budget.
  • Submit "Tax Reports" as required by governmental agencies.
  • Perform additional duties as assigned by the President or Chapter Board.

Chapter Directors

Responsibilities
  • Attend Board Meetings.
  • Assume an active role in the governance of the Chapter.
  • Assist in identifying Chapter Members to serve on Chapter Committees.
  • Keep abreast of Chapter, Region and Institute activities.
  • Promote Chapter Membership and participation in Chapter, Region, and Institute activities.
  • Serve as "Greeters" at Chapter Meetings.

Chapter Immediate Past-president

Responsibilities
  • Attend Board Meetings
  • Serve as "Advisor to the Board"
  • Assist in the identification of Members to serve on the Chapter Board or as Committee Chairs.
  • Perform additional duties as assigned by the President or Chapter Board Chapter

Region Director

Responsibilities
  • Attend Board Meetings
  • Represent Chapter at Region Board Meetings
  • Transmit Chapter concerns to Region Board
  • Prepare report for Chapter Newsletter covering Region activities and events as well as Region Board Meetings.
  • Provide copies of these reports to the Chapter President, Newsletter Editor and Webmaster
    • .
  • Promote Chapter involvement in Region activities and events. Recommend Chapter Members for Region Committee Chair positions.

Chapter Committees

Academic Affairs Committee

Updated: 3/15/09
Responsibilities
  • Serve as Chapter’s primary contact with higher education institutions
  • Publicize, implement and administer the Institute’s Academic Affairs Program at the Chapter level.
  • Encourage higher education institutions to offer courses in construction communications.
  • Assist faculty members in securing Chapter members to serve as guest lecturers in existing academic programs.
  • Encourage faculty members to expose students to CSI documents such as the Project Resource Manual - Manual of Practice and the Uniform Drawing System.
  • Assist Chapter Membership Chair in promoting CSI Student Membership to higher education students.
  • Promote the creation of Student Affiliates.
  • Promote application for Maine CSI Scholarships by eligible students.
  • Promote nominations for the Dale C. Moll Student Activity Fund Award.
  • Organize at least one Chapter program each year devoted to "Student Mentoring".
  • During year, prepare two articles for Chapter Newsletter promoting "the Chapter, Region or Institute Academic Affairs Program"
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair and at least two members (one of which may be designated as co-chair) as permanent members.
  • Members should represent geographical localities of appropriate higher education institution

Awards Committee

Responsibilities
  • Inform Chapter Membership of Chapter Awards categories
  • Solicit nominations for Chapter, Region and Institute Awards.
  • Recommend recipients of Chapter Awards to Chapter Board.
  • Prepare Chapter Award Certificates.
  • Identify "Pin Chevron" recipients and arrange for presentation of Chevrons at Awards Banquet.
  • Following Awards Banquet, prepare listing of Chapter Awards for publication in Newsletter and on Website and forward to Editor and Webmaster.
  • Recommend Region and Institute Award nominees to Chapter Board.
  • Identify and recommend individuals to serve as primary author for preparation of Region and Institute Award nominations.
  • Prepare nomination submissions for Region and Institute Awards after Chapter Board has approved nomination.
  • During year, prepare two article for Chapter Newsletter promoting "Awards Program"
  • Participate in Institute teleconferences dealing with "Awards Program issues".
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair and at least two members (one of which may be designated as co-chair) as permanent members
  • Individuals serving as primary authors of Region or Institute Award Nominations serve as "temporary members" of the committee for the specific function they are performing.

Certification Committee

Responsibilities
  • Serve as source of information to Chapter members on Institute Certification Programs.
  • Promote value of CSI Certification to firms purchasing construction products or design/construction services.
  • Promote CSI Certification to members and non-members.
  • Arrange for Certification Study Courses as appropriate for interest and expected participation.
  • During year, prepare two articles for publication in Chapter Newsletter promoting or explaining CSI Certification.
  • Participate in Institute teleconferences dealing with "Certification" issues.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair – Chapter member holding CCS, CCPR or CCCA Certification.
  • A minimum of two members (one of which may be designated co-chair), each representing a different geographical area of the state. It is preferable that members have passed an Institute Certification exam.

Editor

Responsibilities
  • Prepare and distribute 10 issues each year of the Chapter hardcopy newsletter. Newsletter to be distributed to members who don’t have access to the Internet or who request hardcopies.
  • Send one copy of each hardcopy newsletter to President, Webmaster and to Chapter Historian for Chapter archives.
  • Obtain material from Officers, Committee Chairs or members for inclusion in newsletter.
  • Promote members writing articles for newsletter.
  • Assist in promoting Chapter activities through material contained in newsletter.
Assistance
  • Assistant Editor who should assist Editor in the collection of materials to be published or in formatting newsletter.
  • Photographer
  • Reporters

Education Committee

Responsibilities
  • Serve as source of information to Chapter Members on "Continuing Education Requirements" for professional licensure and professional association membership.
  • Identify subject areas, secure speakers and organize one or two educational seminars (depending upon vote of Chapter Board) during year.
  • Arrange for facilities and food service for seminars (may be done in co-operation with Program 
    Committee Chair).
  • Prepare and distribute material to promote Seminars.
  • Collect payments for seminars and deliver funds to Chapter Treasurer.
  • Prepare "Attendance Certificates" for members who requested then, for Membership Meetings and Seminars showing amount of continuing education.
  • During year, prepare two articles covering "Education Issues" for publication in Chapter Newsletter. Participate in Institute Teleconferences dealing with "Education" issues.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • Sufficient number of members to handle committee responsibilities.

Electronic Communications Committee

Responsibilities
  • Maintains the Chapter Web Site
  • Arranges for Chapter web site domain and Service Provider for Chapter web site.
  • Expands Chapter web site as appropriate Contacts other Maine design/construction related organizations for organization’s meeting information for posting to Chapter web site.
  • Maintains a file of e-mail addresses for Chapter Members
  • Distributes notifications of publishing of Chapter Electronic Newsletter and other issues of importance to Chapter Members.
  • Obtains from Institute and maintains archive of Chapter’s "month-end" Membership reports.
  • Provide Editor with mailing labels or listing of Members for distribution of hardcopy newsletter
  • Responsible for forwarding to Chapter Officers, Directors, or other Committee Chairs, e-mail sent to Electronic Communication Chair for distribution
  • Maintain Maine Chapter information on Region Web Site.
  • Maintains archive of Chapter Electronic Newsletters and makes copies of individual newsletters available upon request.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major 
    activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • Co-chair

Finance Committee

Responsibilities
  • With the assistance of the Chapter Treasurer, prepare Chapter Budget for the next fiscal year and provide recommendation to Chapter Board.
  • Periodically review with Chapter Treasurer, the status of the current budget and recommend any appropriate revisions to the Board.
  • Periodically review with Chapter Treasurer, the status of all current Chapter accounts.
  • Participate in Institute Teleconferences dealing with "Finance" issues.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • At least two members in addition to Chair
.

Historian

Responsibilities
  • Maintain archive of hard copy Chapter Newsletters
  • Collect and maintain archive of newspaper or magazine clippings dealing with the Maine Chapter of CSI or Maine Chapter Members as representative of CSI.
  • Maintain archive of correspondence addresses to Chapter that should be retained.
  • Maintain archive of "Annual Reports" submitted by Chapter Officers and Committee Chairs, and when new Committee Chairs are appointed, provide the new Chair with copies of the last two reports "on-file" for that Committee
  • Maintain archive of Awards presented to Chapter and provide them for display at appropriate occasions.
  • When new "Historian" appointed, assure that all appropriate records, files, and archives are transmitted to new "Historian".
Assistance
  • Assistant Historian who should assist Historian in the collection of materials to be archived.

Membership Committee

Responsibilities
  • Develop programs to promote Chapter Membership.
  • Recruit new members
  • Assist Academic Program Chair in recruiting "Student Members"
  • Promote membership renewal.
  • Arrange for "New Member Orientation".
  • Recommend members for change in membership status and prepare appropriate forms for submission to the Institute after Board approval of change (this may also be done by Chapter Secretary or others designated by the Board).
  • Contact appropriate retired members relative to Chapter payment of Institute dues.
  • Assure that all new members receive membership pins.
  • Assure that at least one member of Committee attends each Chapter membership meeting.
  • At first meeting attended by "new member" introduce new member at appropriate time during meeting.
  • During year, prepare two articles for Chapter Newsletter covering "Membership Issues".
  • Participate in Institute Teleconferences that address "Membership Issues"
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • A minimum of two members (one of which may be designated co-chair). Members should represent diverse occupations and diverse geographical areas.

Newsletter Ads & Billing Committee

Responsibilities
  • Recommends Advertising rates to Board for approval.
  • Contacts all existing advertisers for renewals of existing ads or modification to existing ads.
  • Contacts potential advertisers for new ads Provides copies of all new or revised ads to Newsletter Editor and Webmaster.
  • Notify Editor and Webmaster if existing advertiser fails to renew advertising.
  • Bills all advertisers in accord with approved rates.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • At least two members in addition to Chair, one of which can serve as Co-chair.

Nominating Committee

Responsibilities
  • Prepare list of nominees for Chapter Elections showing at least one name for each elected position to become vacant.
  • Not later than the February Chapter Meeting, present list of nominees to those in attendance and request additional nominees from the floor.
  • Prepare election Ballot showing all nominees. Ballot showing all nominees to be distributed not less than two weeks prior to ballot count to all Chapter members eligible to vote.
  • In the event of a resignation from the Chapter Board, recommend one or more members to fill the vacant position.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • A minimum of two members (one of which may be designated co-chair). Members should represent diverse occupations and diverse geographical areas.

Program Committee

Responsibilities
  • Identification and selection of Technical Content Programs for 7* membership meetings during fiscal year.
  • Arrangements for meeting locations for 7* Technical Content Programs during fiscal year including the menus for meeting meals.
  • Receive "Technical Content Meeting" reservations.
  • Notification to restaurant of number of people that will be attending each meeting.
  • Preparation of meeting announcements for the Technical Content Programs for publication in the Chapter Newsletter and web site.
  • Preparation of a brief report of Technical Content Programs for publication in Chapter Newsletter and web site following meeting.
  • Arrangements for any special equipment required by Technical Content Program speakers or Tabletop displays at membership meetings.
  • Collection of Program payments from attendees at Membership Meetings and delivering funds to Chapter Treasurer.
  • Notification of Education Committee Chair of Meeting-registrant’s that have requested "Meeting Attendance Certificates".
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives. * Indicates number may vary based on Board approved meeting schedule
Membership
  • Chair – 1st Vice President/President-elect. 2nd Vice President serves as Vice-chair.
  • Committee Members – Seven Committee Members, each of whom shall be responsible for securing speakers, providing program introduction, meeting announcement and brief report of program content for one Technical Content Program.

Ralph G. Knowlton Memorial Awards Committee

Responsibilities
  • Administer Ralph G. Knowlton Memorial Award program in accord with Program Requirements.
  • Committee Chair develops list of organizations to be contacted for nominations.
  • Committee Secretary contacts organizations and requests nominations
  • Committee Chair prepares and distributes ballots to Committee Members listing all Nominees
  • Committee Chair notifies Chapter President of name of Award Winner.
  • Committee Chair orders Award Plaque.
  • Committee Chair arranges for delivery of Award Plaque to Chapter President for presentation.
Membership
  • Committee Chair & Committee Secretary Maine Chapter CSI Members appointed by Chapter President
  • Two members of Associated General Contractors of Maine selected by AGC-Maine.
  • Two members of the Northern New England Safety Council selected by the Maine Section of the Northern New England Safety Council.

Scholarship Committee

Responsibilities
  • Promote the development of new scholarships funded by Chapter
  • Promote increased funding of existing scholarships.
  • Inform Chapter Membership about existing scholarships.
  • Respond to questions addressed to Chapter about existing scholarships.
Membership
  • Chair
  • Co-chair

Social Committee

Responsibilities
  • Promote Chapter Member participation in "All-Industry Meeting".
  • Recommend location for Chapter Awards Banquet and make all necessary arrangements for Awards Banquet including selecting the menu for the Banquet, following approval of location.
  • Receive Awards Banquet reservations.
  • Notification to restaurant of number of people that will be attending the banquet.
  • Collection of Banquet meal payments and delivery of funds to Chapter Treasurer.
  • Promote attendance at Awards Banquet.
  • Recommend other Chapter Social events.
  • During year, prepare two articles for publication in Chapter Newsletter dealing with attendance at the "All-Industry Meeting" and the Awards Night Banquet".
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • At least two members one of which should serve as Co-chair.

Tabletop Committee

Responsibilities
  • Recommend "Tabletop Rates" and "Tabletop Benefits" to Board for approval.
  • Contact past "Tabletop Exhibitors" to determine interest in future exhibits at Chapter events.
  • Contact potential "Tabletop Exhibitors" to determine interest in exhibiting at Chapter events.
  • Attempt to secure at least one "Tabletop Exhibit" for each Chapter Meeting.
  • Be sure that "Tabletop Exhibitor" has opportunity to address meeting.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • At least two members one of which should serve as Co-chair.

Technical Committee

Responsibilities
  • Serve as source of information to Chapter Members on Institute Technical Programs.
  • Serve as Chapter contact for development of new Institute technical programs or up dating of existing technical programs.
  • Solicit Chapter Member comments on new Institute technical programs or up-dates of existing technical programs.
  • Develop technical programs that will benefit Maine that can be undertaken by the Maine Chapter or in co-operation with other Maine design or construction related organizations.
  • Participate in Institute teleconferences dealing with Institute technical programs.
  • During year, prepare two articles for publication in Chapter Newsletter dealing with Institute, Region or Chapter technical activity.
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • At least three members representing a cross-section of Chapter membership.

Tellers Committee

Responsibilities
  • Assist Nominating Committee with distribution of ballots
  • Receive ballots for Chapter elections.
  • Tabulate Ballots received Report election results to Chapter Membership
  • Prior to May 30th, prepare "Annual Report" of Committee activities showing major activities, problems that were encountered, and activities that were not successful. A copy of the report should be provided to all Board Members and a copy to Chapter Historian for the Chapter Archives.
Membership
  • Chair
  • At least two members one of which should serve as Co-chair.