ARTICLE I - NAME
The name of this organization is the Maine Chapter of the Construction
Specifications Institute, Inc., hereinafter referred to as the
"chapter"; said chapter being an affiliate chapter of the Construction
Specifications Institute, Inc., hereinafter referred to as the
"Institute".
ARTICLE II - GOVERNING AUTHORITY
The chapter is governed and operated in accordance with the laws of the State of
Maine, provisions of the Institute Bylaws, these bylaws, the regulations and
requirements for the conduct of chapters of the Institute as adopted from time
to time by the Institute Board, and the rules and instructions of the chapter's
board issued through its officers.
ARTICLE III - PURPOSE AND POLICY
Section 1.
The purpose of the chapter is to provide a medium at the local level for
advancement of the objectives of the Institute.
Section 2.
The name, funds, or influence of the chapter may be used only in support of this
purpose.
ARTICLE IV - BOARD
Section 1.
The management and direction of the chapter shall be delegated exclusively to
its board.
Section 2.
The board shall consist of members: president, 1st vice president, 2nd vice
president, secretary, treasurer, immediate past president who shall serve as
"advisor to the board", and six directors. The
president of the student affiliate or the president's designee shall be a
non-voting member of the board. Professional members shall constitute a
minimum of thirty-three percent of the chapter board and industry and associate
members shall constitute a minimum of thirty-three percent of the chapter board.
Section 3.
All members of the board except the representative of the
student affiliate are eligible to vote on chapter business.
Section 4.
The board through the action of authority delegated to the chapter secretary,
shall receive and promptly consider applications for membership in the chapter
received from prospective members meeting the qualifications for Institute
membership; may accept resignations from the chapter; and shall promptly report
its actions on membership to the Institute. Authority is also delegated to the
membership chairman to receive and consider applications for membership in the
chapter and to process said applications on behalf of the chapter.
Section 5.
The board shall select all standing and special committees, designate duties,
and may authorize compensation for justifiable expenses.
Section 6.
The board shall schedule monthly business meetings each month from August
through June. Special meetings shall be held only upon the call of the president
or a majority of the board upon seven days written notice.
Section 7.
A majority of the board shall constitute a quorum.
Section 8.
Should a vacancy occur in any office of the chapter, the board shall by
two-thirds affirmative votes of its total membership fill such vacancy by
appointment of a member eligible by all other criteria for the duration of the
unexpired term.
Section 9.
The chapter board shall appoint a student affiliate committee of three or more
members. This committee shall be responsible for conducting liaison in the name
of the chapter with the student affiliate by providing an advisor, support,
guidance, program speakers, etc.
ARTICLE V - OFFICERS
Section 1.
The president shall serve as chairman of the board; preside at all meetings;
select the chairmen of temporary committees; appoint the delegates to the annual
meeting of the Institute, unless they are otherwise elected by the chapter
members; be an ex-officio member of all committees; and sign all agreements and
formal instruments.
Section 2.
The 1st vice president shall serve in the absence of the president and perform
other duties as assigned by the board. If the chapter president serves a second
one-year term, during the second year the 1st vice president shall serve as the
president-elect.
Section 3.
The 2nd vice president shall perform such duties as assigned by president or
board and shall serve in the absence of both the president and 1st vice
president.
Section 4.
The secretary shall see that notices are sent at least seven days in advance of
all meetings of the board and of the chapter and keep accurate minutes thereof.
The secretary shall maintain a file of all correspondence; keep a roster of
members and committees; co-sign all agreements and formal instruments, except
those pertaining to the office of treasurer; and submit a report of office at
the annual meeting. The secretary shall perform other duties as assigned by the
president or board.
Section 5.
The treasurer shall collect and receipt for monies and securities; deposit funds
and disburse and dispose of the same subject to the direction of the board; keep
accurate books of account; submit a report at board meetings; and submit a
report of office at the annual meeting. The treasurer shall perform other duties
as assigned by the president or board.
Section 6.
The chapter director on the board of the Northeast Region shall be appointed by
the chapter board of directors from among the past chapter presidents.
ARTICLE VI - NOMINATION AND ELECTION OF OFFICERS
AND DIRECTORS
Section 1.
The immediate past president shall become the "advisor to the board"
without election.
Section 2.
Following the term as president-elect, the president-elect shall become the
president without election.
Section 3.
Each elected board member shall take office on July 1.
Section 4.
The president shall not hold office for more than two consecutive terms.
Section 5.
The secretary, treasurer and the directors shall be elected for two-year terms.
The secretary shall be elected in even-numbered years and the treasurer elected
in odd-numbered years. The term of three directors shall end each year.
Section 6.
Eligibility requirements to vote in Chapter election or on other Chapter
business shall be the same as the eligibility requirements to vote in Institute
elections and the person must be a member of the Maine Chapter.
Section 7.
A nominating committee shall be appointed by the board not later than December
20. The nominating committee shall prepare
a list of nominees, showing at least one name for each elective position on the
board due to become vacant, and present the list to the chapter not later than
the regular meeting in February.
At this time, the members may present nominations from the floor. Elections
shall be by written ballot. The nominating committee shall prepare the ballot,
which shall include the original list of nominees and those nominated from the
floor. Each voting member of the chapter shall be provided with a ballot at
least two weeks prior to the ballot count.
Section 8.
The ballots shall be counted and certified, by tellers appointed by the
president, and the results shall be reported to the members.
Section 9.
Not later than April
30, the chapter secretary shall notify the Northeast Region Institute
Directors and the Institute office of the results of the election and shall
submit to them a complete listing of chapter officers for the coming year, with
their addresses, telephone numbers and fax numbers.
ARTICLE VII - MEMBERSHIP
Section 1.
The qualifications for membership shall conform to the requirements of the
Institute Bylaws.
Section 2.
Membership in the Institute is a prerequisite to membership in the chapter.
Section 3.
Only those chapter members so designated by the Institute may be classified as
Lifetime or Honorary Members. A chapter member designated an Honorary Member or
a Lifetime Member by the Institute shall automatically receive that
classification by the chapter.
Section 4.
The provisions of the Institute Bylaws for disqualification, suspension,
expulsion, and reinstatement of members shall govern.
ARTICLE VIII - MEETING OF MEMBERS
Section 1.
The annual meeting of the chapter shall be held during the month of June at
which time committee reports shall be submitted. The secretary shall submit a
report on the activities of the chapter since the last annual meeting. The
treasurer shall submit an annual report on the finances of the chapter. A copy
of these reports shall be sent to the Northeast Region Institute Directors.
Section 2.
Regular meetings shall be held monthly from September through June, except when
otherwise decreed by the board. Not less than nine regular meetings shall be
held in the fiscal year.
Section 3.
Special meetings may be called whenever the majority of the board deems it
necessary, or upon written request by not less than 10 percent of the chapter
members. The business at special meetings shall be limited to that which the
meeting was called.
Section 4.
Minutes of regular and special meetings shall be distributed to the members with
a copy to the Northeast Region Institute Directors.
Section 5.
These bylaws, together with the applicable provisions of the Institute Bylaws
and Robert's Rules of Order Newly Revised, shall govern the conduct of business
of the chapter.
ARTICLE IX – COUNCIL OF FORMER PRESIDENTS
Section 1
The purpose of the Council is to advise the Chapter and Chapter Board on matters
of interest and to assist the Chapter Board when requested.
Section 2
All Chapter Members who have served as Maine Chapter President shall be members
of the Council.
Section 3
The former President serving as the Chapter’s Region Director shall serve as
Chair of the Council.
Section 4
In the event of an absence from a Board Meeting by a Director, the President (or
presiding officer) may appoint a member of the Council to serve as a replacement
for the absent Director for the duration of the Board Meeting with the
replacement assuming the authority as the absent Director. The Minutes of the
Board Meeting shall show both the name of the temporary replacement and the name
of the absent Director.
ARTICLE X
- FISCAL ADMINISTRATION
Section 1.
The fiscal year shall be from July 1 to June 30.
Section 2.
The annual dues shall be set by the board. Members Emeritus, Honorary Members,
and Lifetime Members shall not be subject to dues.
Section 3.
Annual dues notices shall be mailed by the Institute at least two months in
advance of each member's anniversary date and are payable when rendered. Initial
dues shall accompany the membership application. An applicant may select
introductory membership (membership optionally available for an initial period
of six months) at one-half of the annual dues for the appropriate membership
classification; provided the applicant has not been a member for at
least one year proceeding the month of application.
Section 4.
Institute and chapter dues shall be paid to the Institute with the chapter
dues being returned to the chapter by the Institute.
ARTICLE XI
- AUDIT
The board shall appoint a committee to audit the books and transactions of the
treasurer at the close of the fiscal year. This report shall be read at the
next regular meeting of the members of the chapter.
ARTICLE XII
- AMENDMENTS
Section 1.
Proposed amendments to these chapter bylaws shall first be submitted in
duplicate, accompanied with two copies of the complete current bylaws, to the
Institute for approval. After Institute approval, they shall then be
publicized in the regular chapter newsletter issued prior to a regular meeting
or by letter at least two weeks prior to a special meeting.
Section 2.
These bylaws may then be amended by a two-thirds vote of the professional,
industry and associate members present at the regular meeting or special
meeting.
End of By-laws
Current Chapter By-laws Approved
at Membership Meeting
September 7, 2004
